TVP subsidized the purchase of ERP system
The food wholesale company’s business covers the whole of Hong Kong, but for decades it has still used excel to handle the wholesale business. From the moment an order is received, the order issuance, shipment, delivery, and accounting are all handled manually, and mistakes and missed orders occur every day. , The company is bound by backward technology, it is difficult to concentrate on developing business. The boss finally smashed his sword，Apply for TVP Technology Voucher Subsidy，The purchase of technological solutions greatly optimizes the company’s processes and cuts operating costs in the long run.
Reduce manpower, mistakes and omissions, company stop loss
Many trading and wholesale companies still have not transformed their technological solutions. Most of the reason is that the company has many old officials and has become familiar with the inherent model. The company relies on manpower in its operation. Although daily errors and omissions increase operating costs, they may not bring immediate huge losses but slow the company. Slowly dry in the shade. However, when the company does not have IT professionals, and the boss has a lot of business, and has no time to look at the daily operations, this has become the reason why traditional companies stay in place in the value-added of technology. If the company encounters the above difficulties,Technology Voucher Advisor to Help QuotationAnd funding application is a shortcut to upgrade.
ERP Technology Voucher Project Sharing
As long as the boss intends to use technology solutions to improve daily operations, the specific plans and implementation can be handed over to the technology voucher consultant toHK$600,000 subsidy to upgrade the systemGo ahead. The above-mentioned food wholesale company used the TVP technology voucher program to subsidize the purchase of ERP (Enterprise Resource Management System), which is a successful case of technology voucher.
Excel has many problems processing orders
In the past, employees of food wholesale companies would record orders in excel, and after the order was cut, they would produce the excel summary tables in different formats and deliver them to the warehouse and transportation fleet. Because of the complicated process, the company set the order cut-off time in the afternoon, and the order cut-off time is too early, which is not good for marketing. In addition, the content of the order is often wrong, regardless of the goods or the quantity, and when the fleet is loaded, it is only found that the super important reduction is, which also makes the operation inefficient.
Accounting relies on excel to manage accounts receivable. Because there is no system management, the company tends to pay on delivery (COD) or requires salespersons to shoulder the responsibility of collection, which affects sales performance and finds it difficult to develop large customers.
Technology Solution: Sales+Logistics+accounting Newsletter
After purchasing the ERP system, the company has integrated sales, customer service, logistics and accounting, greatly improving management efficiency:
1) Sales Management System:It has two main functions: customer information management (delivery address, billing address, contact person and other basic customer information) and order management. After receiving the order, the sales customer service can quickly select a customer account from the database, and enter the name, quantity and unit of the goods under the account. Since all the information is a computer option, the order placement process is smoother. And can reduce the input errors of the whole person.
2)Warehouse Management System: Establish a warehouse management system and connect the sales management system with the warehouse system. After the daily order is cut off, the “sales management system” outputs data to the “warehouse management system”, and the “sales content” (SKU and quantity) becomes the “shipping instruction” of the warehouse. In addition, the “warehouse management system” It can calculate the volume unit (CBM) of the goods and provide important information for the fleet platoon.
3) Accounting system:When the goods are delivered successfully, the order in the “sales management system” will become the account receivable in the “accounting management system”, and the accounting staff can recover the payment according to the statement. If there is overdue payment, it can also be clear at a glance, and the number can be recovered immediately Otherwise, customers can also be closed in the sales management system and no longer shipped.
ERP suppliers’ quotation emphasizes technical requirements
The operation of wholesale and trading companies involves sales, customer service, logistics and accounting. The technology system not only opens up the information chain of daily operations, but also modernizes management and facilitates management through standardized processes.
ERP application schemeMany are popular technology voucher items. ERP suppliers will provide quotations according to the functions of the ERP system, such as automation requirements (automation), complexity, etc. To control the cost and quality of the project, when quoting ERP suppliers, the requirements must be refined from the IT technical level.
Under the Technology Voucher Program, the ERP system, cloud services that store the ERP system, and other related projects can receive 75% of the cost of the government-funded project, and the funding limit is HK$600,000. The technology voucher consultant can become your private technology + funding think tank. From the perspective of making good use of technology voucher funding, you can review the business process for you, from drafting ERP project requirements, ERP quotation and procurement, ERP supplier selection, ERP project management, toSuccessful application for technology voucher funding，Let you do your best.